Case studies 

Learn about the challenges of our customers and how bizztracker supports them

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One of the world leading automotive producers (Toyota Motor Europe)

Background

Toyota Motor Europe (TME) is based in Brussels, Belgium, and staffed by 2,700 people of 63 nationalities. The Information Technology & Digital division at TME is running an extensive set of large-scale projects. To organize and optimize their project portfolio management, they joined forces with bizztracker.

Challenges

  • How to centralize all projects and make the accessible and manageable for a large group of users
  • How to track the finanical performance of the project portfolio with up to date information
  • How to offer a user friendly and easy to use platform for project managers to update their projects in
  • How to have flexible reporting on a large dataset for portfolio management decision making

Bizztracker functionality

  • Centralisation of project data with company specific fields to track the project portfolio across different perspectives
  • Advanced financial data registration on project level from initial budget to multiple updated forecasts and actual figures
  • Use of program management functionality to manage large scale programs as part of the project portfolio
  • Extensive out of the box reports to facilitate the decision making process
  • Use of reporting presets functionality to facilitate data entry as well as to make sure every one is looking at the same data set in graphs

Customer quote

“The strong collaboration between Toyota and Bizztracker has been mutually beneficial, allowing Toyota to adopt a solution that supports us in our transformation to a mobility company whilst giving Bizztracker some valuable insights into a global company’s IT management operations.” Pierre Masai, CIO Toyota Motors Europe

One of the largest seafood producers in the world (top 3)

Background

As one of the largest seafood producers in the world, innovation is key to stay on top of the list in a very competitive sector. To support and further professionalize the innovation process the organization was looking for more structure and an uniform way of working within the organization.

Challenges

  • How to activate different business units in different countries to work in an uniform way with regards to new projects, project status updates and stage gate approvals.
  • How to score projects on their strategic fit, effort score and business impact to make the data comparable
  • How to track benefits after the project has been launched to make sure the business case is actually delivered (and to learn from previous projects)

Bizztracker functionality

  • Central listing of projects with company specific fields to track the project portfolio across different perspectives
  • Tracking of several versions of the business case (finetuned during the different stages of the project) in order to compare them with actuals after project launch
  • Use of key metrics functionality to track the benefits after project launch (measuring volumes and specific financials metrics).
  • Use of strategic scoring framework to score each project on different strategic questions in order to decide the strategic fit, the effort score and the business impact.
  • Implementation of the stage gate process by forcing approvals before a project can go on to the next stage.
  • Use of the notification framework to involve different stakeholders (project managers, approvers, portfolio managers) when an action is needed from them.
  • Flexible dashboarding functionality to give relevant insights in one screen

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International producer of animal nutrition

Background

As an international producer of animal nutrition with an ambitious growth strategy, several investments projects and acquistions are to be managed. As the organization is continuously growing, the IT landscape is being streamlined while at the same time integrations with new acquired companies need to be managed from an IT perspective.

Challenges

  • How to have a centralized view on all running and planned IT initiatives throughout the different companies and countries with up to date data
  • How to prioritize projects given the limited critical resources available
  • How to manage the project portfolio based on an uniform way of reporting

Bizztracker functionality

  • Central listing of projects with company specific fields to track the project portfolio across different perspectives
  • Use of KPIs focusing on data quality (how many missing a planning / how many not updated in the last month / how many resource demand missing / how many with no business case / … )
  • Portfolio planning with dependencies to oversee impact of any changes in the planning
  • Resource demand for projects based on critical resource functions to evaluate the feasibility of the mid and long term project portfolio
  • Resource availability evaluation of the short term (timeline up to 6 months) – how to staff the critical roles
  • Extensive standard out of the box reports to facilitate the decision making process

A leading world medical services provider

Background

As a fast growing digital solution provider for medical services, the focus is to further extend services and market reach. As a result the number of projects is rising quickly asking for a supporting application to help streamline the change portfolio.

Challenges

  • How to oversee the different initiatives coming from the business and how to decide their contribution to the strategy
  • How to make sure the stage gate process is tracked and approved by the right persons
  • How to prioritize projects based on strategic fit and resource limitations

Bizztracker functionality

  • Central listing of projects with company specific fields to track the project portfolio across different perspectives
  • Use of strategic scoring framework to score each project on different strategic questions in order to decide the feasibility score and the business impact score.
  • Implementation of the stage gate process by forcing approvals before a project can go on to the next stage.
  • Resource demand for projects based on critical resource functions to come to a realistic project portfolio.
  • Extensive standard out of the box reports to facilitate the decision making process

Customer quote

“With bizztracker we managed to get a grip on our project portfolio and have an objective mechanism to strategically compare our projects. It helps us in objectifying discussions in the Portfolio Board. The reports give us the slice and dice we need during our meetings to dive deeper in the composition of the portfolio. A real added value for executing our strategy.”